Use of Grounds
This policy applies to Guests that have booked a weeklong stay and would like to have a family gathering and or small wedding reception or event on the premises.
Breakers Villa: No charge when 3 bedrooms have been ordered and all 6 occupants are shown on the rental agreement. A separate fee and Use of the Grounds Agreement is required beyond 6 guests with a maximum occupancy not to exceed 20 guests.
Sea Glass Villa: No charge when 4 bedrooms have been ordered and all 8 occupants are shown on the rental agreement. A separate fee and Use of the Grounds Agreement is required beyond 8 guests with a maximum occupancy not to exceed 20 guests.
Use of Premises: Host acknowledges that use of premises is defined as the grounds, lawn pool deck and beach area below the home. Host and their guests must be respectful of property lines and boundaries between our vacation rental home and our neighbors Caterers will be allowed use of the kitchen and event guests will be allowed access to the bathrooms. Event guests will be granted access to the guest bathrooms only and must access the bathrooms from the patio and pool deck area. Host agrees to close off bedrooms and to post signs stating “No Admittance” to the other areas of the villa.
Cancellations: If you need to cancel a confirmed reservation for any reason, no refund of previously paid reservation deposits/prepaid rents will be allowed, unless the reserved property can be rebooked for the same reservation period and price. If we are notified of a cancellation, we will make every effort to rebook and will refund your prepaid amounts, less a 20% cancellation fee of the total rental rate. Any such refunds will only be made once we actually receive the replacement reservation deposits and/or prepaid rents for your reserved booking period. Security deposits are fully refundable.
Cleaning Fees: Host will be required to pay a non-refundable cleaning charge of $300.00 to cover the cost to clean the restrooms, kitchen and entry halls.
Damage Security Deposit: All events require a $1000.00 damage security deposit. This deposit is in addition to the vacation rental damage security deposit. The deposit is fully refundable within seven (7) days following the end of the event, if the premises are left undamaged, all inventories intact, and all financial obligations met. Host is responsible for any and all damages caused during the event including damages caused by event guests. A portion of this security deposit will be used for excess cleaning and/or trash removal at $30.00 per hour plus the dump fee if the property is left excessively dirty or littered. Security deposits can be paid by personal check, credit card, or money order or cashier’s check prior to occupancy.
Event planner: or designated person must be on site during set up, the day of the event and during clean up.
Event Start Time: The event is not to start before the schedule start time shown in Exhibit A of the Use of Grounds Agreement. Host is to advise service providers that they are not to enter the premises until the date and time shown on the agreement. No exceptions without prior written authorization. Every effort will be made to have the premises ready for occupancy at start time; owner /agent cannot guarantee the exact time of occupancy if the home has been scheduled with a back-to-back reservation.
Event End Time: Events will be concluded by 10:00 PM and vacated by 12:00 Midnight. An additional cost of $100.00 per hour will apply for events that run past the vacated time unless prior arrangements are made with the owner/agent. Host is aware that this vacation home is located in a gated community and must observe "quiet hours" between the hours of 10:00 PM & 7:00AM
HOA Acceptance: All special events require prior approval from the Judith Fancy Estates Homeowners Association. Reservations for events are not considered secured until we receive approval from the Home Owners Association. Upon acceptance the Host will receive a booking confirmation receipt along with a copy of the Use of Grounds Agreement for signature.
Insurance: Any individual, organization or group seeking to use the villa for a Event, Meeting, Wedding or Reception will provide a certificate of insurance for $1,000,000 of general liability and Vacation Holdings LLC, the Owner, Caretaker shall be named as an additional insured. Failure to provide proof of insurance within 30 days of the event date will deem the Use of Grounds agreement null and void.
Music: Live Bands, Disc Jockeys or any musical instrument with an amplifier is strictly prohibited.
Ordinances: Due to State and Local regulations regardng alcohol , no cash bars will be allowed. The host is allowed to bring their own alcohol into the villa. The host is responsible for any minor consumption of alcohol and in the event a person under 21 is served an alcoholic beverage, that person will be immediately removed from the property.
Outside Services: florists, musicians, decorators, photographers and audiovisual will be allowed on the premises at no additional charge. No Rice, confetti, glitter, silly string and scotch tape on walls will not be allowed. No candles will be allowed inside the villa. Candles will be allowed with glass shields on table tops only.
Smoking: Host acknowledges that the villa has been designated as a NO SMOKING facility and a $500.00 fine will be imposed if anyone is caught smoking on the premises.
Water Tanker Fee: The US Virgin Islands does not have a public water system. Water must be delivered to the villa and stored in cisterns. Host agrees to pay a $600.00 water fee to cover the costs of having both cistern tanks filled prior to the event.